• Consultation on your meeting program, its specifications and requirements, and all logistical issues.
• Identification of, and feasibility evaluation for, the ideal site and facilities.
• Contract negotiation for all aspects of the facility use.
• Negotiation for ground transportation from/to the hotel and airport as well as between function facilities.
• Coordination of charter buses, car rentals, limousines and other custom ground transportation as required.

Assistance in the design aspects of your program including logistical, scheduling and production issues.

Information management capabilities to help you formulate your budget, perform financial audits of your event or its related components.

Coordination of information generated by attendees, presenters and exhibitors as they make their plans to attend your event.

• Daily supervision of room set-ups, registration processing and accounting services such as invoice reconciliation and billing.
• Liaison to the various entities of your host location for supplemental services and activities.
• Assignment of MTS TRAVEL personnel, trained for your meeting, to serve as ground coordinators.
• Supervision of exhibit production.

Managment of the various components of your meeting through dedicated technology applications. Depending on your requirements, we may:

• Organize meeting information.
• Maintain attendee profiles.
• Build and maintain participant contact lists with pertinent preferences.
• Maintain complete arrival/departure information for participants booking through MTS TRAVEL.
• Create event evaluations and conduct the response compilation.

Working with MTS TRAVEL to provide contract air services for your meeting places a number of distinct advantages at hand. The sooner we are engaged ahead of your target date, the more leverage we may bring to airline negotiation.

Your MTS TRAVEL Meetings Consultant may negotiate airline contracts specifically on your behalf, perhaps under a one time or multi-trip contract or by utilizing one of our existing long-term air carrier contracts.

We also have negotiated domestic discount fares on some airlines, which apply to all travelers belonging to, or traveling for, religious and nonprofit organizations.

Special Contracts
Airlines are usually willing to negotiate special contracts for any domestic meeting when at least ten passengers will travel on an airline. Provisions may include a 5% discount off any applicable fare, or a 10% discount off the lowest unrestricted fare, and one free ticket for every 40 to 50 tickets purchased.

Multi-Meeting Contracts
Organizations that conduct three or more meetings per year and provide at least 10 passengers per meeting to an airline may be eligible for a multi-meeting contract. This agreement may bring advantages such as waiving of the Saturday night stay restriction or "zone" fares for specific meetings or organizations.

Multi-meeting contracts offer other efficiencies such as adding another meeting to the existing agreement without resuming negotiations.

Lowest Fare Potential
MTS TRAVEL's reservation auditing technology continues to monitor for the lowest fares after a contract has been finalized. We may uncover a lower fare at the time of inquiry or reservation than what has been contracted. Even after ticketing, if an attendee's fare drops enough below the meeting fare to compensate for reissuing fees plus a set amount, we will notify the traveler and re-issue the ticket.

MTS TRAVEL negotiates international group airfares directly with the carrier's group services department.

The discounts available will vary and are dependent upon the destination, airline, time of year and number of passengers.

For a group fare, the airlines usually require at least 10 passengers traveling on the same itinerary.